Camarillo, California
POSITION DESCRIPTION
CHIEF Finance OFFICER
Interface Children & Family Services (Interface) is Ventura County’s leading nonprofit social services agency, providing free, proven, and responsive services to address the complex physical and emotional needs of 59,000 regional clients every year. Its 30 programs utilize scores of evidence-based practices to serve children, teens, adults, and families who are typically low-income and struggling with poverty, domestic violence, human trafficking, homelessness, incarceration, child abuse, neglect, and abandonment. Interface also connects nearly 300,000 clients per year to a vast network of health and human services across 40 counties through its nationally acclaimed 211 Information & Assistance program. Interface is beginning its 50th anniversary year and continues its long tradition as a leader and innovator - bringing new and exciting solutions to some of society’s most challenging issues. Interface is located in Camarillo, situated in the beautiful Central Coast region of California, encompassing the contiguous coastal counties of Ventura, Santa Barbara, and San Luis Obispo. Interface has an annual operating budget of $15.8 million (fiscal year 2023) and approximately 225 full-time staff. Interface’s mission to strengthen children, individuals, families, and communities to be safe, healthy, and thriving through comprehensive social services guides the organization in providing a critical safety net to residents in Ventura County and across the state of California. For nearly 50 years, Interface has connected individuals and families to vital health and social service supports such as emergency & disaster-related services, mental health & trauma treatment, housing, job placement, reentry programs, domestic violence prevention and intervention, human trafficking services, crisis shelter, meal assistance, and comprehensive case management. Interface is committed to serving culturally and linguistically diverse individuals and families. Its staff predominantly reflects the diversity of people and key interests that the organization serves. To reduce barriers in providing culturally appropriate care and offer services tailored to the diverse needs of its community, Interface hires bilingual staff, trains staff in cultural competency, offers translator services, and partners with critical cultural providers, linking clients to other support services as needed. In 211 specifically, the work that Interface does requires many of its call specialists to be bilingual/bicultural and culturally informed to meet the needs of the multicultural communities that depend on its services. For more information, please visit www.icfs.org Prepare Agency annual budget for submission to Admin/Finance Committee and Board of Directors. Monitor approved budget on a monthly basis to actual financial results. Prepare monthly financial reports and budget comparisons, and other periodic financial reports as directed, and deliver financial reporting to the Admin/Finance Committee, Board of Directors and Officer Team members. Develop and disseminate monthly departmental program budgets to ensure compliance with contractual obligations and efficiency of operations Oversee the processing and control of contract-compliance, billing, accounts receivable, accounts payable, and grants. Oversee the processing of payroll and payroll records, including the deposit of all regulatory and voluntary deductions, and tax returns. Manage overall development of fiscal procedure manual and agency policy and procedure manual relating to administrative operations. Act as liaison with the agency’s financial institutions. Prepare and/or approve all fiscal reports for all outside agencies, contractors and governmental agencies, applicable federal and state tax and information returns. Act in advisory capacity to the Admin/Finance Committee of the Board of Directors. Monitor cash flow to ensure that obligations are met on time and that available funds are segregated according to policy. Implement and participate in all audits and maintain a working relationship with the agency’s external Certified Public Accountants. Make certain the agency is adequately insured, monitor insurance policies and coverage limits for contract compliance and risk management. Manage all insurance claims. Oversee the internal evaluation, installation and maintenance of agency automated accounting systems and all other communication systems. Program Development Assist in the preparation of Federal, State, County, City and third-party grants and contracts for program funding with department directors, as necessary. Develop financial modeling for new business opportunities in collaboration with Program Officers. Assist in the preparation of all funding sources and contract compliance reports with the department directors. Assist in evaluation of components of all departments on regular basis to ensure compliance with contractual and budgetary obligations, efficiency of operation and quality of service. Administration and Agency Support Establish and maintain liaison with individual site landlords for purpose of preserving Interface standards at each facility. Develop and maintain facility manual for each Interface site. Develop and maintain systems for inventory control and purchases including supplies, equipment, and services according to agency standards. Recommend future agency needs. Develop and maintain agency standards for filing, sorting, and retrieving administrative, and contractual files and information. Manage and control agency owned/leased vehicles to include development of usage control system and maintenance. The CFO should be a strategic thinker with strong conceptual and analytical skills, and the ability to analyze problems, measure performance, evaluate results, and identify alternative solutions to arrive at mission appropriate solutions. The CFO creates trust and confidence that financial information is reliable, accurate, timely and transparent and can clearly articulate the meaning and import of the data. With the experience to provide leadership at an institutional level, the successful candidate should be a problem-solver with the ability to be responsive to short-term concerns while developing long-range strategies. The CFO should also be goal oriented, well-disciplined and a hands-on administrator who can create systems and procedures and be able to implement them effectively. The successful candidate will have outstanding interpersonal skills and be an effective and persuasive communicator, both verbally and in writing. Strong presentation skills and the ability to communicate detailed information and data across all functions and levels of the organization is expected. It is critical that the CFO operate with a collaborative work model; therefore, the successful candidate must be diplomatic yet decisive, exhibiting solid listening skills and considering input from various constituencies before making decisions. As the CFO will be responsible for leading and directing a staff, fostering teamwork, and effectively collaborating with other stakeholders, the ideal candidate will be an enthusiastic and persuasive leader who inspires trust and is able to quickly command respect and support, both internally and externally. The CFO will be a good listener who is accessible and who possesses the ability to adapt and respond effectively to change, while continuing to lead and mentor staff. The person in this position should have high ethical standards and be a model of integrity and fairness, operating in a transparent fashion. A sincere dedication to Interface’s mission and core values of Integrity, Equity, Quality, Compassion, Respect, and Community is essential. Competitive candidates will have a track record of proven financial leadership experience gained through increasingly responsible positions overseeing fiscal operations, including accounting, budgeting, controls, preparation of financial reports, and monitoring of cash flow with an emphasis on contract compliance and business development. Prior experience working with governmental agencies on contract management and administration is highly desirable. Experience working with volunteer Board members would be ideal. Although the individual could come from a variety of fields, the CFO will ideally have experience in a complex social services organization with diverse program areas and multiple funding sources, as well as disparate contracting arrangements with a wide variety of governmental agencies. Nonprofit experience is important, whether it be working in an organization or serving in a volunteer capacity on a board. The CFO will bring a keen understanding of budgeting and accounting principles, organizational policies, procedures, systems, and objectives, as well as knowledge of fiscal management. The ability to research and prepare comprehensive statistical and narrative accounting reports and to analyze and interpret complex data is also important. Comprehension of management information systems in general is expected and of accounting integration is preferred. Experience in facility management, personnel and administrative support departments would also be helpful. Proven successful team leadership is required and successful candidates must demonstrate a clearly articulated collaborative management style that supports a positive team culture, well-being of staff, regular feedback, high performance, and employee retention. The ability to develop and maintain effective professional working relationships at all levels of the organization is imperative. A CPA, MBA or related advanced degree is preferred. COMPENSATION The annual salary range for this position is $200,000 to $225,000 plus benefits. ADDITIONAL CONSIDERATIONS This is a full-time exempt position with the expectation of daily in-person work at the Interface main office in Camarillo. Proof of a valid California driver’s license, insurance, and a driving record acceptable to company insurance provider will be required of the final candidate as well as a successful background check and criminal clearance. TO APPLY Candidates are invited to submit a resume and compelling letter of interest via Morris & Berger’s website. Please direct inquires and nominations in confidence to: Karin Stellar Partner, Morris & Berger Telephone (818) 507-1234 kstellar@morrisberger.com Electronic submission is required. Body text Body text
ABOUT INTERFACE FAMILY & CHILDREN SERVICES
Interface is well-positioned to benefit from a skilled finance professional with broad expertise in organizational systems management. Reporting to the Executive Director, the Chief Finance Officer (CFO) provides executive-level leadership and strategic direction for the financial and administrative affairs of the agency and is responsible for directing and managing the fiscal department in support of all agency programs. The CFO oversees all administrative systems including Information Technology, vehicles, equipment, and physical plant maintenance as well as fiscal accounting, operations, and regular reporting in keeping with Interface policy, contractual agreements, and generally accepted accounting principles. A valued member of the Officers Team, which includes the Community Information Officer, the Chief Human Resources Officer, the Chief Development Officer, and the Regional Programs Officer, the CFO partners with the Executive Director and serves as a key advisor to the organization’s leadership and Board of Directors on major financial business issues and decisions. The CFO carries out the mission of Interface as it pertains to financial plans and policies, daily organizational financial activities, internal controls, and financial risk. The CFO staffs the Admin/FinanceCommittee of the Board and manages a team of eight staff through the following direct reports: Controller, Accounts Receivable Manager, and Accounts Payable Manager as well as Information Technology and facilities contractors.
responsibilities
THE OPPORTUNITY
General Administration Set standards, protocols, procedures and provide leadership for all fiscal and administrative operations. Hire, supervise, train, and evaluate all staff within reporting departments. Evaluate administrative organizational weaknesses, lead problem-solving and work closely with Officer’s Team for implementation. Coordinate the design and implementation of forms, procedures, and systems to increase the effectiveness of administrative systems and efficiencies in agency operations. Establish and maintain liaison relationships with agency funding sources and vendors to ensure effective communications. Oversee IT support staff/vendors.
Finance and Accounting Operations
Traits AND Characteristics Desired
CAREER PATH LEADING TO THIS POSITION