NEED MORE INFORMATION? EMAIL: events@esca.org
June 23-26, 2024
FAQ's
Full Conference Registration Opening Reception Attendee Breakfasts General Sessions Attendee Breaks Exhibit Floor Sponsored Activities* Evening Activities Closing Reception
Is there an early bird registration deadline? Yes, early bird registration ends on May 31, offering the largest discounts. Advance registration is available from June 1 to June 22, still providing discounts over the on-site rates.
I would like to pay for my registration with one credit card and then use a personal card for my guest or rental clubs, how do I do that? Complete your registration and pay with the main credit card. Once your registration is complete, log in again and add your guest or rental clubs. You can then proceed to pay with a different credit card for the additional items.
What are the check-in and check-out times at the hotel? Check-in: 4 pm / Check-out: 11 am
How do I add a guest or update my registration? Your login information can be found in the confirmation email. Click on the link provided in the email and use the provided password to access your registration history.
What is included in the registration fees?
Sponsored Activities must be selected during registration & golf requires a separate fee
Guest & Child Registration Opening Reception Guest Breakfast Area Sponsored Activities* Evening Activities Closing Reception
Registration
What is the official conference hotel and its contact information? The official conference hotel is the Omni Homestead Resort located at 7696 Sam Snead Highway, Hot Springs, Virginia 24445. You can book your hotel room using this link: Omni Homestead Resort Booking Link.
Hotel Accommodations
Is there a discounted room rate for conference attendees? A discounted rate is already applied when booking a room reservation through our link: Omni Homestead Resort Booking Link.
Is there a deadline for conference registration? Onsite registration will be available from June 23rd to June 26th for an additional cost.
What are the registration options for the conference? The conference offers the following registration options: Full Conference Registration, Guest Registration, Child Registration
What is the hotel's cancellation policy? You may cancel up to 7 days prior to the event.
What are the recommended transportation options for getting to and from the conference hotel? The conference is located at the Omni Homestead Resort in Hot Springs, Virginia. Attendees have several transportation options available: Driving: Guests can drive to the conference hotel and utilize onsite parking. Flying: For those flying in, we provide shuttle transportation service to and from Roanoke-Blacksburg Regional Airport, which is approximately 75 miles from the hotel, with an estimated travel time of about 1.5 hours. Renting a Car: Guests also have the option to rent a car for their convenience. Booking Own Transportation: Alternatively, attendees can book their own transportation arrangements to and from the conference hotel.
What are the transportation options for attendees flying into nearby airports? ESCA will be providing shuttle transportation to and from Roanoke-Blacksburg Regional Airport. However, attendees also have the option to rent a car or secure their own transportation. The Omni Homestead Resort is approximately 75 miles from the airport, with travel time expected to be around 1.5 hours. The shuttle schedule will be announced soon.
What is the schedule for the conference sessions and activities? The detailed schedule for conference sessions and activities will be available soon. Please stay tuned for updates on our website.
Conference Schedule & Activities
Can attendees bring guests or companions to conference events? Full Conference Attendees are encouraged to invite guests or companions. To ensure their participation in daily activities, guests or companions must be registered. However, registration is not required for companions simply traveling to the event. All guests must be badged to attend any ESCA event or activity.
Are there any parking options available for attendees driving to the conference venue? Yes, valet parking is available at the venue for $35 plus 5.3% sales tax per night, totaling $36.86.
I would like to pay for my registration with one credit card and then use a personal card for my guest or rental clubs, how do I do that? Please complete your registration and payment process using the main credit card. Once your registration is complete, you can log in to your account to add your guest or rental clubs. During this step, you will have the option to pay with a different credit card for any additional purchases.
Transportation
Are there local car services for attendees flying in on a different day than shuttles are offered? Yes, there are several local car services that guests can utilize if they would prefer to get to the resort themself. Car Services Executive Town Car Service Joyful Journeys Transportation
Rental Cars Enterprise Budget Car
Payments & Refunds
What if I need to cancel? We understand that sometimes plans change. If you need to cancel, please notify us promptly at events@esca.org. Please note that cancellations are subject to a $75 administrative fee. Refunds will be processed within 30 days after the event according to the following schedule: Before 90 days: $75 fee and Full Refund 15-89 days: $75 fee and 50% Refund 0-14 days: No Refund
What are the accepted forms of payment for conference registration? We accept any major credit card for conference registration payments.