YMCA policies & waivers overview
TABLE OF CONTENTS
YMCA Photo/Audio Visual Release
2
Liability Waiver
3
Youth Programs Payment Policies
4
Youth Programs Permissions
6
Overnight Camp Payment Policies
8
Ver. 1.002
Closed communications with YMCA participants are handled separately. If you do not want your child to be in closed communications channels with YMCA participants, contact the YMCA of Northern Utah headquarters directly at 801-466-6299. For my participation in activities to be conducted by the YMCA of Northern Utah and/or YMCA of the USA (collectively “the Y”), and collaborating third parties, I consent, now and for all time, to the making, reproduction, editing, broadcasting, or rebroadcasting of video film or footage of me, soundtrack recordings of me, photo reproductions of me, and any narrative account of my experience. My consent includes a perpetual license to the Y and collaborating third parties for the use of the materials for publication, display, sale or exhibition in promotions, advertising, education, and commercial uses. Use includes reproductions in any form and media currently existing or later conceived, adaptations and/or revisions, throughout the world in perpetuity. I agree that my consent is irrevocable. I hereby release and discharge the Y and collaborating third parties, from all claims, actions, lawsuits or demands of any kind arising out of my consent, license grants, uses, or the shared uses of any works or materials referenced herein.
liability waiver
Ver. 1.001
PLEASE READ CAREFULLY. THIS DOCUMENT EFFECTS YOUR LEGAL RIGHTS AND IS LEGALLY BINDING. BY SIGNING THIS AGREEMENT YOU ARE RELEASING YMCA OF NORTHERN UTAH (YMCA) FROM ALL LIABILITY AND FOREVER GIVING UP ANY CLAIMS THEREFORE ASSUMPTION OF RISK I, in my legal capacity as the parent/guardian of the minor named below (“Minor”), acknowledge and agree that any use of YMCA facilities, services, equipment and premises (collectively the “Facilities”) and any participation in YMCA day camp, summer camp, pre-school, after- school and other programs and activities (collectively the “Programs”) comes with inherent risks including, but in no way limited to: (1) moderate and severe personal injury, (2) property damage, (3) disability, (4) death, and (5) illness, sickness or disease; resulting from any cause including without limitation epidemics, pandemics, viruses, and other pathogens. I voluntarily, for myself and Minor and all members of my household, accept and assume full responsibility for these risks (both known and unknown) as well as any and all other identified or unidentified risks of the use of Facilities and participation in Programs. With regards to any YMCA programs that take part on National Park Services (NPS) lands, I understand that the terms of this waiver do not apply, per the terms of our Commercial Use Agreement with the NPS. I am participating of my own free will and without coercion and understand the expectation to meet any prerequisite skills as outlined in registration materials. WAIVER, RELEASE, INDEMNIFICATION AND COVENANT NOT TO SUE In consideration of Minor’s use of Facilities and participation in Programs I, in my legal capacity as parent/guardian of Minor, agree on behalf of myself and Minor that YMCA, it’s officers, directors, agents, employees, volunteers, insurers and representatives (“Releasees”) will not be liable for any personal injury, property damage, disability, death, illness, sickness or disease incurred by Minor, myself or any member of my household, however occurring including, but not limited to, the negligence of Releasees. I understand that Minor and I will be solely responsible for any loss or damage, including personal injury, property damage, disability, death, illness, sickness or disease sustained from the use of Facilities and participation in Programs. I further agree, in my legal capacity as the parent/guardian of Minor, on behalf of Minor, myself, and any and all legal successors and proxies, to release and HEREBY DO RELEASE, WAIVE AND COVENANT NOT TO SUE Releasees from any causes of action, claims, suits, liabilities or demands of any nature whatsoever including, but in no way limited to, claims of negligence, which Minor, myself, any member of my household, and any and all legal successors and proxies may have, now or in the future, against Releasees on account of personal injury, property damage, disability, death, illness, sickness, disease or accident from any cause or of any kind, arising out of or in any way related to the use of Facilities or participation in Programs, whether that participation is supervised or unsupervised, however the injury or damage occurs, including, but not limited to, the negligence of Releasees. In further consideration of the use of Facilities and participation in Programs, I, in my legal capacity as parent/guardian of Minor, agree on behalf of myself and Minor to INDEMNIFY AND HOLD HARMLESS Releasees from any and all causes of action, claims, demands, losses, suits, liabilities or costs of any nature whatsoever, including claims of negligence, arising out of or in any way related to the use of Facilities and participation in Programs.
Youth Programs payment policies
Ver. 1.035
DEPOSITS Anon-refundable and non-transferable depositis due at registration to secure my child’s spot.NO EXCEPTIONS. The deposit will be credited toward session fees. Day Camp: See session details for deposit rates. School Year: $25 per child, one-time. Any free programs, your deposit is refunded to you after one month of attendance as a credit on account. Deposits are required for all registrations, including those receiving YMCA Financial Assistance, Department of Workforce Services Child Care Subsidy, or any other third-party payments. SESSION FEES All fees are due on the following dates: Day Camp: 7 days before each session School Year: On the 1st School’s Out Camp: At the time of registration Fees will not be reduced based on attendance or non-participation in camp activities (e.g., swimming or field trips). I understand that I will be enrolled in automatic payments using the payment method that was used for the deposit. Any payment changes (e.g., cash, check, biweekly, monthly payments) must be communicated to the YMCA. A valid payment method must be on file. SCHOOL’S OUT CAMP SESSION FEES All fees are due at the time of registration. Rate plans are available based on enrollment status: current enrollees, new enrollees, or full-time preschool participants at the Ogden YMCA Community Family Center. Registration: Opens 30 days prior to session and closes 2 business days prior. Open to new and current preschoolers in Ogden, and School Age youth in Taylorsville and Ogden (Junior High students not eligible as per Child Care Licensing). Cancellations must be submitted in writing 5 business days before the session start. No refunds for cancellations within 5 business days. Youth must arrive by 9:30 am, or their spot may be forfeited to someone on the waitlist. MISSED PAYMENTS If a child is withdrawn due to non-payment, all children in the family will be withdrawn from sessions. Unpaid deposits or fees from other programs must be settled before starting in any new program. Unpaid balances at the end of the program will result in a BAD DEBT status. Re-enrollment after non-payment will require full payment of fees, and any deposit for the session will be forfeited. A $15 late payment fee per child applies to all re-enrollments after missed payments, regardless of payment arrangements. TRANSFERS & CANCELLATIONS If a child is removed from the program due to behavior, no refunds will be issued for the current session. I understand that cancellation/withdrawal requests must be submitted as follows: Day Camp: By the Wednesday before session start. School Year: 10 days before session start. Cancellations after payment has processed may be applied as a credit on account, pending Director approval. Deposits may be transferred to another deposit but not to a session balance. Deposits are non refundable. Refund requests must be submitted in writing and are subject to Director approval. CREDITS & REFUNDS Any remaining credits will expire 12 months from the date they were applied and will be non-refundable. Unused credits will become a donation to the YMCA of Northern Utah after 12 months. Refund requests must be made within 14 days after program participation ends. No Call, No Shows are non-refundable for paid programs. LATE PICK-UPS A $2.00 per minute fee will be charged for late pick-ups. This fee will be automatically drafted from the payment method on file. Late pick-up fees must be paid before the child may return to the program. If a child is not picked up 30 minutes after program ends, the YMCA may contact the local Police Department. After 3 late pick-ups, the YMCA reserves the right to evaluate enrollment for the child. REGISTRATION & WAITLIST Day Camp Registration: Closes 5 days before the start of each session. Late registrations will only be accepted if space is available and must be approved by the Director. It is my responsibility to provide accurate and complete child information at registration. If a session fills, my child may be placed on the waitlist. Open spots will be offered on a first-come, first-served basis. I must respond within 24 hours to accept and pay applicable fees. FINANCIAL AID, DWS & 3RD PARTY PAYMENTS The YMCA offers Financial Assistance, and I agree to provide accurate information about my household’s income. Financial aid through DWS is available for Summer Day Camp programs, and I understand the process for applying. For approved DWS applications that do not cover the full cost, I must pay the copay. Day Camp: $50 per week School Year: Remaining balance after DWS application. It is my responsibility to inform the YMCA about any changes. I is my responsibility to inform my DWS caseworker of changed provider information, updated fees, case reviews, deposit, etc. I understand that I must meet all payment deadlines and must keep up with payment arrangements to remain enrolled. Temporary financial assistance (up to 1 month) can be requested, but arrangements must be kept to remain enrolled.
Ver. 1.018
Youth Programs permissions
ALL YOUTH PROGRAMS Emergency Medical Care In case of an emergency or serious illness, and if I cannot be reached, I understand that a trained YMCA staff member will provide routine first aid, and the YMCA will obtain emergency medical care and/or transportation for my child. Parent Handbook All participants and parents/guardians will receive a copy of the Parent Handbook, which outlines program policies, expectations, and the code of conduct. It is my responsibility to review this handbook, and I understand that both I and my child will be held accountable to the outlined standards. Behavioral Policy If my child is withdrawn from the program due to behavior, no refunds will be issued. Information Sharing I understand that the YMCA may share my child’s and family’s information (names omitted) with partner agencies to strengthen donor/grant support. School/District Information I understand that my child’s school/district may share their academic information (grades, test scores, demographics, attendance, and social-emotional survey results) with the YMCA and program evaluators. Media and Educational Programming I understand that my child may view G-rated movies, video clips, or other educational programming as part of the YMCA program. Communication I understand that I may receive communication via applications such as Class Dojo or the YMCA text message service. I can opt out of these communications at any time by contacting the YMCA at 801-466-6299, but I understand that opting out may result in missing important communications regarding my child’s program. Program Attendance for Free Programs If my child is enrolled in a free program, my child is required to attend 75% of the program session. If my child does not meet this attendance requirement, my enrollment will be evaluated. I will be contacted at least once, and if I am unresponsive, my child will be withdrawn. SUMMER DAY CAMP Swimming and Water Activities All school-age youth will participate in weekly swimming trips, and will be tested according to their skill level. If my child chooses not to swim, alternative activities will be provided at the pool. The YMCA cannot provide alternative care on swim days. Preschool campers will participate in on-site water days or local splash pads. Fees will not be prorated for not attending these activities. Field Trips and Transportation My child may participate in walking/bus/van transported field trips and swimming. If I choose not to have my child participate, I understand that I must provide alternative care, and my fees will not be prorated. Sun Safety To ensure sun safety, all participants must bring and apply sunscreen at regular intervals. It is my responsibility to provide sunscreen, and I understand that YMCA staff may assist my child in applying it to prevent skin damage. PRESCHOOL Immunizations and Birth Certificate If enrolling a new preschooler, I MUST provide a copy of my child’s current immunizations and birth certificate, as required by Childcare Licensing. Toilet Training Assistance I give consent for staff to assist my toilet-trained or toilet-training child with a soiled accident. Diapering Consent I give consent for staff to diaper my child, as needed.
Ver. 1.011
overnight camp payment policies
I understand that a non-refundable deposit of $100 per session is due at the time of registration. This is to save my child's spot and will be applied towards my weekly fee. It is non-refundable if I choose to cancel. I understand that all session fees are due 2 WEEKS BEFORE camp. I understand that tuition fees will not be reduced based on my child's attendance for any reason. I understand that I will be enrolled in automatic payments with the card used to pay the deposit - auto drafted the Sunday 2 WEEKS BEFORE the session start. I understand that if I need to pay with an alternate payment method, I must contact the YMCA to pay with cash, check, another card, or to make a payment plan/arrangement. I understand that my child will be withdrawn if payment is not received by the due date a late payment of $15 per child will apply (if space is available). I understand that cancellation/withdrawal requests must be submitted in writing 6 WEEKS BEFORE the canceled session. Failure to cancel on time will possibly result in an auto-draft of payment. All refund requests must be received in writing within 14 days after the last day of program participation and are subject to the approval of the program director. A refund will not be given to those campers who miss their camp departure, fail to attend, choose to attend late/depart early, or are sent home for behavioral reasons. Any credits left on account that are unclaimed 12 months after the credit has been applied will be forfeited and removed from the account - the YMCA will attempt to make contact up to 3 times regarding the credit on account. Any unpaid balances left on the account past the program end date, the YMCA will attempt to collect that payment. Past due balance accounts will not be permitted to enroll in any future YMCA programs until that bad debt has been paid. Campers who must leave camp or cannot attend for health reasons, will be sent a prorated refund upon request minus deposit. I understand that the YMCA may contact the local Police Department if my child is not picked up 2 hours after the program ends. I understand that the YMCA offers Financial Assistance, and I agree to provide complete and accurate information when applying, this includes disclosing ALL sources of income for my household. Financial aid can be used for camp fees and add-ons for any session at any camp.